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Facility Manager 1


Expires On : January 14, 2019

Posted On : January 10, 2019

Company Name: YWCA Toronto

Job Contact : propertyservicesjobs@ywcatoronto.org

YWCA Toronto, Toronto, ON

Full-Time, Permanent

 

YWCA Toronto is dedicated to improving the lives of women and girls. Our programs promote equality, economic security and lives free from violence. We help women and girls flee violence, secure housing, find jobs, establish their voices, enhance skills and develop confidence. We offer a range of housing options, employment and training programs, community support programs, girls’ programs and family programs. We also engage in systemic advocacy.

The Facility Manager 1 is responsible for property management services of YWCA Toronto’s owned, leased and operated properties, including oversight of a portfolio of buildings, in conjunction with the Asset Management team, from shelters to multi-storey apartments across the GTA with a budget over $8 million. This position includes the development, planning, implementation and evaluation of the property management systems of the physical structures in accordance with the Mission of YWCA Toronto and the needs of the participants.  The incumbent will participate in the evaluation and development of potential new properties for YWCA Toronto. This middle management position is responsible for contributing to the overall management of the Association.

Reporting to the Director of Property Services and Asset Management, the Manager’s responsibilities include:

  • Prepares and monitors operating budgets for YWCA Toronto’s owned, leased and operated properties in consultation with the Director of Property Services & Asset Management. The budgets currently include the following properties:, Pape Avenue Apartments, Davenport Shelter and Bergamot;
  • Develops the annual capital budget for approval by the Director. Monitors capital spending and prepares reports as required;
  • Maintains financial records in accordance with funder guidelines and the policies, procedures and practices of the Association;
  • Ensures that statistical records are maintained and submits a comprehensive annual report on the properties and an analysis of trends to identify risks and opportunities;
  • In conjunction with the Facilities Management team hires, trains, supervises and evaluates property services staff, students and volunteers in accordance with the Human Resources policies of the Association and in consultation with the Director;
  • Ensures the development and implementation of an annual professional development plan for Property Services staff
  • Provides input, oversight and management of the Computerized Maintenance Management Software (CMMS) to ensure the effective and efficient operation of the Property Services Department
  • Ensures the overall maintenance of YWCA Toronto owned, leased and operated properties in consultation with the Director including: preventive maintenance and service contracts
  • Participates in a rotational On Call property after hours emergency consultation service, attending the site as required in an emergency;
  • Ensures the development, management and evaluation of the physical structures including: security, cleaning contracts, safety, mechanical and electrical systems, grounds keeping, and fire safety procedures;
  • Conducts annual planning and evaluation of the physical structures building component life cycle; unit inspections, capital reserve planning; and mechanical and electrical systems of all buildings;
  • Ensures compliance with all regulations specified in the building and fire codes, and occupational health and safety legislation; participates in emergency preparedness planning and procedures for the Association;
  • Ensures that all required permits and licenses are obtained and up to date;
  • Ensures that an accurate and up to date database/system of records and inventory is maintained for property management systems through the CMMS;
  • Develops, implements and monitors fire safety procedures including fire drills, and trains property staff about their role in fire safety and evacuation procedures;
  • Plans and oversees capital projects, capital expenditures and renovations to respond to funding opportunities and in accordance with capital replacement reserve budgets and creates tenders in line with YWCA procurement policies.

You will have: 

  • Advanced knowledge of concepts and theories of Building Management normally acquired through the completion of an undergraduate degree in Building Sciences, Bachelor of Technology, Facilities/Property Management certification or equivalent;
  • Three to five years experience in building management, preventive maintenance and supervision of maintenance staff preferably in a multi-site, non-profit housing environment;
  • Excellent technical knowledge of building systems, heating, ventilation, air conditioning, security systems and life-safety systems, Significant  experience with tendering, supervising and overseeing major and minor renovation and other infrastructure projects;
  • Strong knowledge of computerized property software and building automation systems;
  • Previous experience in a supervisory position and demonstrated achievement of administrative tasks;
  • Financial expertise with forecasting and monitoring large operating and capital budgets;
  • Knowledge of, legislation related to property management including Ontario Fire Code, Ontario Building Code, and the Occupational Health and Safety Act;
  • Ability to read and understand architectural and engineering drawings;
  • Valid driver’s license, insurance and access to a vehicle is required;
  • A thorough knowledge of women’s services and access and equity issues;
  • Well-developed interpersonal, and relationship building skills; ability to establish rapport and excellent communication with members, staff and volunteers;
  • Excellent written communication skills;
  • Solid computer skills, comfortable working with Outlook, MS Explorer, MS Excel, BAS system.

Core Competencies: 

  • Engage in a self-reflective and collaborative practice that is non-judgmental and compassionate and reflects the mission of YWCA Toronto;
  • Incorporate principles of anti-oppression and equity in responding to the service needs of women and children and work toward removing systemic barriers to independence and wellbeing;
  • Demonstrate respect, consideration and acceptance of the opinions of others while expressing her own expertise and effectively utilizing relevant resources and specialists;
  • Consistently collaborate with team members, sharing ideas and differences openly;
  • Be receptive to new ideas and adapt to change as necessary;
  • Value the contribution of others and take action to strengthen partnerships and support others to achieve effective outcomes;
  • Take action to avoid or solve problems and create opportunities for positive change;
  • Demonstrate commitment to ongoing personal and professional development.

The hours of work for this position are 35 hours per week in accordance with the management hours of work policy.  Regular travel between sites is required. The salary range for this position is $65,939 to $71,690 per annum (Level M9) plus comprehensive benefits.

Please note: A police reference check is required by the successful candidate prior to hiring.  YWCA Toronto is a unionized workplace.  Staff are represented by CUPE Local 2189. This position is not within the Bargaining Unit. For internal applicants, this position is secondable.

Please submit your cover letter and résumé by Monday, January 14, 2019 to: Maura Thompson, Director Property Services.  YWCA Toronto, 87 Elm Street, Toronto, Ontario M5G 0A8           EMAIL:  propertyservicesjobs@ywcatoronto.org

Please quote JOB ID number PROP0178 and your name in the subject line.

YWCA Toronto promotes the principles of anti-oppression and adheres to the tenets of the Ontario Human Rights Code. We encourage applications from women of all races, ethnic origins, religions, abilities and sexual orientations. YWCA Toronto provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted, please advise us if you require any accommodation.  While we thank all candidates for their interest, only those selected for an interview will be contacted.

YWCA Toronto is a Scent-Sensitive Workplace.

Posting Date:  January 2, 2019


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