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Contract Administrator / Specifications Writer

Expires On : February 13, 2019

Posted On : January 30, 2019

Company Name: City of Hamilton

Job Contact : Human Resources

CityHousing Hamilton, Hamilton, ON

Full-Time, Temporary


Contract Administrator / Specifications Writer

Two (2) temporary, full-time positions (approx. 12 – 24 months) – Hamilton, ON


With your training in Architectural or Engineering Technology, or equivalent, and expertise in contract administration and specification coordination, you’re ready to play a valuable role on a special project at the City of Hamilton.

Reporting to the Manager, Asset Renewal or the Senior Project Manager, Energy Initiatives, you will implement planned capital works projects for CityHousing Hamilton by producing construction documents and administering contracts, including inspecting and approving contractors’ work to ensure compliance of all areas of the contract. This role will see you collaborating with consultants in the initial tendering stage and during construction by reviewing, and commenting on, proposed drawings and specifications to ensure accurate representation of work. An integral part of your job as Contract Administrator / Specifications Writer will also involve ensuring that documents produced reflect the legal parameters of all contracts and are contained in written specifications of the work to be fulfilled.


Your qualifications for the role of Contract Administrator / Specifications Writer include:

  • Significant demonstrated knowledge of residential high-rise and low-rise building construction principles and practices such as architectural, structural, mechanical and electrical disciplines normally acquired through the completion of a community college diploma in Architecture Technology or Engineering Technology, or a combination of education and relevant work experience such as Project Management (related to Construction would be an asset).
  • Comprehensive working knowledge in construction, contract administration and specification coordination.
  • Considerable experience in, and knowledge of, all aspects of the tendering process, including budget funding, tender award limits, bonding requirements, WSIB and liability insurance requirements, code restrictions, and safety regulations.
  • Strong administrative skills with excellent attention to detail involving coordinating, reporting and tracking tendering documents gained through practical experience.
  • Strong verbal and written communication skills to interact effectively with contractors, consultants, senior management, departmental staff, residents and the general public.
  • Excellent organizational and time management skills in order to effectively respond to a high volume of work on an ongoing basis.
  • Knowledge of, or demonstrated ability to understand and interpret, corporate policies and procedures, including the Ontario Occupational Health & Safety Act and related regulations (i.e. Construction Regulations), Purchasing Policies, etc.
  • Working knowledge of Microsoft Office XP (Outlook, Word, Excel).
  • Working knowledge of Asset Planner software, an asset.
  • A valid Ontario Class “G” Driver’s Licence and access to a reliable vehicle for use on the job.


Hamilton. A city of progress.

At the City of Hamilton, our vision is “to be the best place to raise a child and age successfully.” With our rich history, culturally strong and diverse communities, blend of urban and rural attractions, and ideal location in the heart of the Golden Horseshoe, Hamilton is a vibrant community of neighbours. We are also a leading employer, with many opportunities to grow and excel. We invite you to share in our vision as part of CityHousing Hamilton.


For full details and to apply

If you are interested in working alongside a dedicated team that’s contributing to the well-being of Hamilton’s residents, please visit for details on these Contract Administrator / Specifications Writer positions, JOB ID #14902, and to apply online, by Wednesday, February 13, 2019.

The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted for an employment opportunity, please advise Human Resources if you require accommodation.

The City of Hamilton values the diversity of our workforce and the knowledge of our people. We thank all who have applied; however, only those under consideration will be contacted.


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